AAZK Guidelines for Presentation and Publication

Thank you for offering to present a paper/poster or workshop at the National AAZK Conference. AAZK is now moving to electronic reproduction of conference proceedings. Therefore, these guidelines have been revised to reflect this transition. If a manuscript is submitted and does not follow these guidelines, it will be rejected. Be sure to include your contact information, including e-mail address and daytime phone number (or cell phone).

FORMAT:

1. Submit manuscripts in Microsoft Word 2003® (or earlier) ONLY by July 15, 2008. * Vista® users, please be reminded that you will need to save your file in version 2003 or earlier. *
   Please name the file in the following way: last name, first name (presentation title). For example Doe John (Adventures in Zoo Keeping)

2. Please place "AAZK  Manuscript" in the subject line of the email, and indicate whether your manuscript is for a paper or poster.

3. Send as an electronic attachment to the conference Program committee at utahaazk@hoglezoo.org .

4. Use a clear, clean type font such as 11 point Times Roman. DO NOT use unusual or showy type fonts.

5. Body of manuscript should be single-spaced.

6. Do not indent paragraphs.

7. Double space between paragraphs.

8. Pages should be numbered consecutively in the upper right hand corner using the Header/Footer option on your computer.

9. Use a 1-inch margin setting on top, bottom and sides of your manuscript.

10. Bold-face or underline sub-headings within the text (i.e. Introduction,
    Materials, Methods, Conclusions, etc.) Do not use all caps for these headings.

LENGTH:

The entire paper, including graphs, charts and illustrations should be no more than ten (10) pages long.

TITLE:

Should be brief and descriptive. Center your title on the first page of your paper directly before you begin the introduction and text. DO NOT put title on a separate sheet of paper. Type size for title should be no larger than 14
point. Follow the title with your name, position, facility, city and state as shown below: Author information should be in 12
point type, Italics.

By
Joe Smith, Keeper II
Best Zoological Park
Anywhere, Allstates
Contact Information

All abstracts should include the following information:

• Full name of presenter & co-authors

• Institution/Affiliation

• Position or title

• Title (specify paper, poster or workshop)

• Short bio of yourself for introduction

• A/V needs

• Contact information, including email address and phone number

TABLES/GRAPHS:

These, along with their legends may be run where appropriate within the text of your document. If you do not have
the capability to imbed them within your text, submit each one electronically as a separate jpg. file. All graphs, charts and tables must fit within the one-inch page margins. You may use black & white or color for your graphs and/or charts. Include the explanation of the graph, chart, etc. on the page with the illustration. (Examples: Figure 1 Shows the average temperature of incubation. Graph 4 Illustrates the variation in, duration of...) Be certain that all such graphs, tables or charts included with your manuscript are properly referenced within the manuscript text.

ILLUSTRATIONS/PHOTOS:

Illustrations and/or photos may be black and white or color. Be sure to properly reference illustrations/photos within
the manuscript. Be sure to give proper photo credit. Graphics such as tables, illustrations, photos, etc. should be imbedded into the paper. If files need to be on a separate sheet or file, please send as individual jpg. files.

METRIC SYSTEM:

Use the twenty-four-hour clock (i.e., 0900 - 1425 hrs.) for identifying time and the continental dating system (day,
month, year) when describing dates. Use the metric system for weights and measurements (standard equivalent may be noted in parenthesis).

SCIENTIFIC NAMES:

Should be stated with their common names, when first mentioned, and only the common name thereafter. When both
the common and scientific name are given as a paragraph heading, put the common name first. Scientific names should be in italics and within parenthesis following the common name - Lowland gorilla (Gorilla g. gorilla). Only currently recognized nomenclatures should be utilized. Authorship of scientific names should be included only when nomenclature problems exist.

SPECIAL NOTES:

Identify Registered or Trademark products by® or™ symbols respectively. If you have a Products Mentioned in the Text section, please include full name and address of the manufacturer of the product, including website or email address if available.

Avoid footnotes.

REFERENCES:

Should be listed alphabetically at the end of the manuscript according to author's surname. (Example: Ricter, J.W. 1984. How To be A Good Keeper. Animal Keepers' Forum. Vol. 11, No. 6: 12-22. AAZK, Inc., Topeka, Kansas, U.S.A.)

 Within the text, references should be cited as Ricter (1984) or (Ricter, 1984).

DEADLINES:

All presenters should follow deadlines established by the current Conference Committee. (Paper submission deadline to 2008 Program Committee: July 15, 2008. All final and complete papers will need to be received by this deadline in order to be included in the Program.)

WORKSHOPS:

Summaries from Workshops presented at the conference are due within 30 days following the close of the conference, in order to be included in the electronic conference proceedings.

POSTERS:

• Posters should be standard 36" x 48". We recommend fully-electronic posters using computer software that handles text and graphics such as: MS PowerPoint® or Adobe Illustrator®. For tips on scientific poster presentation, there are a number of online resources.
  http://miu.med.unsw.edu.au/sci_posters.htm
  http://www.pop.psu.edu/info-core/library/handout-ppt.pdf
  http://www.pop.psu.edu/info-core/library/handout-illus.pdf

• Posters will be displayed on easels only. Easels will be provided. The poster will need to be mounted on foam core or hard backing for display. (Project Display Boards are widely available at office supply and craft stores.)

• Accepted poster presenters are expected to submit a manuscript (Introduction, Content and Conclusion) to accompany their poster and to be included in the proceedings. (See Format Guidelines above - deadline July 15, 2008)

• If presenting an electronic poster with Power Point®, Illustrator®, etc., a reference-sized PDF version should be sent to the Program Committee along with your manuscript for visual reference. (Note: file size should not exceed 7MB. Decreasing the resolution of graphics and compressing your presentation can reduce your presentation file size.)

• A mailing tube or portfolio case is recommended for transporting your poster.

• Authors will be expected to discuss their work with conference delegates during the designated poster session.

• Authors who do not fulfill their obligation to create and present a poster for the 2008 AAZK Conference shall not be allowed to present a poster for the 2009 AAZK Conference.

POWERPOINT PRESENTATIONS:

Please see the additional 'Presentation Information' regarding your PowerPoint® presentation. * But please note, due to problematic compatibility issues, Vista users, please be advised to save your presentation in XP®  or Microsoft 2003® or earlier. * Presentations created on Macintosh computers should be formatted for use on PC's. * Please bring your PowerPoint® presentation saved to a CD to the conference with the file name following the same format as above: last name first name (presentation title). Unfortunately, technology cannot be guaranteed to be problem-free. Presenters are strongly encouraged to bring a backup of their PowerPoint® on an additional CD or flash drive.

Send manuscripts to:
2008 Conference Program Committee - utahaazk@hoglezoo.org

Speaker Presentation Information

All presentations will be grouped according to general topic. Each presentation will be approximately 20 minutes in length. We suggest that your talk last for approximately 15 minutes, with five minutes allowed at the end for questions. The time limit will be strictly enforced by session moderators, so please keep an eye on the moderator, as they will give you five, three and one minute warnings. In order to keep the session and daily schedule on track, the moderator will end your presentation when your time is up, whether you have finished your presentation or not. You are highly encouraged to practice the timing of your entire presentation beforehand, making sure it falls within the allotted time. There will be a Speaker Prep room provided prior to your session to ensure your file is in working order. Presenters should check in with the program chair and/or session moderator 30 minutes before the start of your session to load your presentation.

PowerPoint® is the required format for all presentations. * Due to problematic compatibility issues, Vista® users, please be advised to save your presentation in XP® or Microsoft 2003® or earlier. * Presentations created on Macintosh® computers should be formatted for use on PC's. It is critical that you test your presentation on several computers prior to submitting your presentation. This is especially important if you are using videos or animations in your presentations. Remember to include video files when submitting your presentations, as PowerPoint® often only makes links to these files. If you forget the files, the video will not display. Use the appropriate resolution of images to optimize the quality, speed and size of your presentation. Image resolution should be no more than 72dpi. Images in high quality JPEG format should be no larger than 70-80K in size. Please note that it will not be possible for anyone to hook up their own personal laptop during the session under any circumstances. Presenters should be encouraged to limit the size of their file to less than 7MB. This should be large enough to accommodate a substantial PowerPoint® presentation, provided that you use appropriate resolution and file types for graphic images. Files that exceed 7MB may experience slow response or other technical problems. We suggest that you use common fonts such as Arial or Times New Roman. Different computers may not have the specific font you are using and this can change the look of your presentation. The smallest font recommended for computerized projection should be 24-32 point type.

Please bring your PowerPoint® presentation saved to a CD (100MB and formatted for a PC), with the file name following the format: last name first name (presentation title). Only include your presentation and accompanying files to the disk. CD's cannot be returned. If you are presenting more than once, please provide separate disks for each presentation. To avoid confusion, always mark your discs with your name. Unfortunately, technology cannot be guaranteed to be problem-free. Presenters are strongly encouraged to bring a backup of their PowerPoint® on an additional CD or flash drive.

Further updates regarding schedules and program will be posted to the conference website in August. If you have any questions, please contact utahaazk@hoglezoo.org .